Administrative Assistant (part-time) - #1953127

Pensacola Symphony Orchestra


Date: 16/11/2021
City: Pensacola, FL
Contract type: Part time
Pensacola Symphony Orchestra

JOB TITLE: Administration Assistant – Part Time – 20 hours per week (M-F) with additional hours available on concert/event weeks.

DATE: November 15, 2021

REPORTS TO: Executive Director

COMPENSATION: $10.50-$12.00 per hour

JOB SUMMARY: Provide administrative support to the Executive Director and staff members in day-to-day operations, assist in the management of office needs, and serve as the first contact person for patrons visiting the PSO office.

SOFTWARE PROFICIENCY: Microsoft Office (required), QuickBooks (preferred), Patron Manager (preferred).

  • Assist PSO staff with daily operations including mail collection, direct mail campaigns, phone calls, scheduling, office management, ticket sales and exchanges, document preparation, bank deposits, and data entry for bookkeeping functions.
  • Interprets policies and procedures as established by Executive Director.
  • Act as a primary point of contact for PSO’s consultants, vendors, and suppliers.
  • Prepare and maintain guest artist and venue contracts.
  • Coordinate travel arrangements, accommodations, ground transportation and hospitality for guest
  • Assist PSO staff with concert and special event coordination.
  • Assist Personnel Manager with production of annual musician contracts, supplemental musician contracts, and musician handbook.
  • Assist Patron Development & Communications with annual program book advertising sales.
  • Purchase office supplies.
  • Compile records of publicity for PSO events.
  • Perform other duties as assigned by the Executive Director.

Job Type: Part-time

Pay: $10.50 - $12.00 per hour

Schedule:

  • Monday to Friday
  • Weekend availability

Education:

  • High school or equivalent (Required)

Experience:

  • Customer service: 1 year (Preferred)

Work Location: One location

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